The operations platform running 44 construction sites
Year
2025–2026
Client
Vertex
SiteCaptain is a custom construction operations platform Carasant built for Vertex — one of Kenya's busiest contractors, with a portfolio spanning high-rise apartments, affordable housing, shopping malls, and airport infrastructure. It has been in daily production use for over eight months, replacing the spreadsheets and message threads that used to run the operation: 44 active sites now report into a single platform.
Scope of Work
“SiteCaptain gave our site teams and office a single source of truth. Communication delays dropped from the very first week of launch.”
Operations Manager
Vertex
The challenge
Construction at this scale generates relentless operational data: work orders, site inventories, crew assignments, procurement requests, approvals, progress logs. Spread across 44 simultaneous sites, that data lived in disconnected spreadsheets, WhatsApp threads, and paper — slow to compile, easy to lose, impossible to see in one place.
Leadership had no real-time view of the portfolio. Site teams duplicated effort daily. And because heavy industrial operations generate rapid, concurrent changes, any system that couldn't keep inventory precisely in sync would simply reproduce the chaos digitally.
Our approach
We embedded with the operational reality first — how site managers actually record work, how head office actually consumes reports — and designed the platform around those workflows rather than forcing new ones.
We shipped the core early and refined it against live use on real sites, so the product was shaped by months of daily feedback from the people actually running the projects.
What we built
Centralised site & project management
Every active site, its status, teams, and timelines in one dashboard — site teams see their sites, leadership sees the whole portfolio.
Work orders & task tracking
Create, assign, and track work across crews with live, multi-user status updates — changes made on site reflect at head office instantly.
Procurement & inventory with delta reconciliation
The procurement lifecycle digitised end-to-end, with a custom delta-reconciliation pattern keeping inventory precise under rapid concurrent changes instead of drifting out of sync.
High-performance data workflows
Optimised for the heavy, table-driven daily use construction demands — server rendering, pagination, and database-level indexing keep screens fast as records grow into the thousands.
Outcomes
In continuous daily production use for 8+ months across Vertex's operations.
Replaced fragmented spreadsheet-and-message workflows with a single source of truth.
Underpins projects ranging from residential towers to airport infrastructure.
Stack
“Built for the way construction actually works — not the way software companies imagine it.”
Trusted by many
10+ Happy clients